Western Regional Business Meeting

March 29, 2007

10:09 pm Mountain Time

Conference Call

Attendance – four members in attendance

University of Nevada - Reno

Ross Kohlmoos

Tommy Ingles

University of Wyoming

Amber Mathisen

Colorado State University

AJ Lambert

Secretary’s Minutes

Tommy Ingles of University of Nevada - Reno moved to accept the minutes as read. AJ Lambert of Colorado State University seconded the motion. The motion passed by voice vote and the minutes were accepted.

Business Manager/financial report

Amber Mathisen presented her financial report, which had a balance of $230. AJ Lambert moved to accept the financial report as presented. Tommy Ingles seconded the motion. The motion passed by voice vote and the financial report was accepted.

Old Business

Club of the Year and New Club of the Year

Amber began by giving background on the issue of the Club of the Year (CY) and New Club of the Year(NCY) awards at a regional level and discussed different options for creating something at the regional level. Discussion continued over the different issues behind the options of when the CY and NCY applications and the scrapbook would be judged and who would judge each. The options that were presented were to have the applications judged at regionals by an outside panel and the scrapbook judged either at regionals or nationals by the delegation. The discussion was postponed until the next meeting so a wider range of members from the region.

Regional Conference

Tommy shared that the dates for the regional conference were set for the 19 to the 21^st of October. There are plans spending an entire day at the air force base high ropes course and learning about the affect of 4h on the military kids. Packets were going out the Monday after the meeting. The cost of the conference is going to be $150, which includes travel to and from the camp. The conference will be open to other groups as a leadership conference with alternative activities during the 4H activities. Tommy also discussed some of the different options that they were considering for tours. The tours have not been agreed upon yet, more info coming.

Amber clarified that we fly in to Reno.

New Business

Club Updates

There were no club updates.

Financial Support for Regionals

Tommy requested 150 to cover ½ the deposit for the regional conference. He stated that the money would be returned to the region after the conference, as the deposit would be returned after the conference with the camp staying in the same condition. AJ moved to loan the money to University of Nevada Reno. Tommy seconded. Motion passed with a voice vote.

regional fundraising

Tommy discussed making a calendar and then selling them at the national conference. The idea would be to sell something that represents Collegiate 4H. Also we talked about the idea of selling t shirts, calendars, sweatshirts, etc. The idea of a calendar would be a way to advertise achievements (CY, NCY etc) add important dates, phone numbers, websites, etc. We could get a really good margin and then sell for 10 – 15. Everyone needs to look into their different avenues of production and then get back to group at the next meeting.

Communication

We discussed the different ways of communication for the region. Everyone was to brainstorm how to communicate with the entire region. First step that was decided to call the entire region. AJ was to send out the region contact list to Tommy, Ross, and Amber. Tommy was going to call and email everyone.

National Advisor

Tommy brought up a question about who the national Advisor was going to be. Amber commented that she thought Dale was going to do it. It was also brought up that Ross could also do it. Ross said he would defer to Dale as he had more experience. Amber going to talk with april to set that in stone.

Tommy moved to adjourn the meeting. AJ seconded. Meeting was adjourned at 10:44 pm.